Executive Assistant

Job ID 10104682 Location Glendale, California, United States Business Disney Direct to Consumer Date posted Nov. 05, 2024

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Job Summary:

Disney Entertainment (DE) is one of the three major business segments of The Walt Disney Company, consisting of Disney's entertainment media and content businesses, including its motion picture film studios, Disney General Entertainment Content, streaming services, and international media businesses.

The Content Planning & Analysis (CP&A) function reports into the Direct-to-Consumer organization. The CP&A team collaborates closely with stakeholders across Disney Entertainment (DE), including finance and strategy, data analytics, research, operations, and programming teams.

Job Summary:

The Executive Assistant will support three VPs in the DE Content Planning & Analysis department and will be responsible for executive support and team related administration. The right candidate has the ability to complete a high volume of tasks with creative resourcefulness and little guidance, a strong attention to detail, outstanding interpersonal and communication skills, the ability to exercise good judgment, and confidentiality.

Responsibilities and Duties of the Role:

Coordinating/confirming all matters for heavy calendar load of mainly internal meetings. This entails the coordination with other executive offices, managing the video conference, dial-in and room details, and coordinating meetings over multiple time zones - 40%

Provide additional administrative and office support such as setting up video calls, booking conference rooms, answering incoming phone calls, detailing messages, distributing mail, scanning and tracking documents, maintaining subscriptions, communicating to the department about events and trainings, and ordering supplies - 20%
Managing all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management - 20%
General administrative support for the CP&A department - 20%
- Coordinate team and departmental events and outings
- Interaction with various internal departments, IT support, other Administrative Assistants, external organizations and executive management globally
- Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)
- Assist with special projects as needed
- Provide coverage for other departmental EA as necessary

Required Education, Experience/Skills/Training:

Polished, poised, senior-level executive assistant with a minimum of 5-7 years of experience supporting senior executives (VP+) within large, corporate environments

Extensive experience coordinating the scheduling of meetings with multiple executive offices

Ability to work with the highest degree of confidentiality – exercising discretion, judgment, and diplomacy

Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports)

Strong technical proficiency in all Microsoft applications (Outlook, Word, PowerPoint, Excel, Teams, Sharepoint) and familiarity with the Google Apps suite (Docs, Sheets, and Slides) as well as information systems (Workday, Airtable)

Unusually strong organizational skills, with a passion for details

Proven skills at building and maintaining business relationships, multi-tasking and being graceful under pressure

A “can-do” attitude

Ability to work as a team member with peers, junior staff, and senior execs

Preferred Qualifications

SAP, Concur and Casual Buyer/COUPA, Splan experience a plus

Required Education

Bachelor's Degree or equivalent work experience

The hiring range for this position in CA is $64,300.00 to $86,200.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About Disney Direct to Consumer:

Disney’s Direct to Consumer team oversees the Hulu and Disney+ streaming businesses within Disney Entertainment helping to bring The Walt Disney Company’s best-in-class storytelling to fans and families everywhere.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Streaming Services LLC, which is part of a business we call Disney Direct to Consumer.

Disney Streaming Services LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

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The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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