Executive Assistant, Music Business Affairs/Legal Counsel (Walt Disney Studios)

Job ID 10106821 Location Burbank, California, United States Business The Walt Disney Studios Date posted Dec. 16, 2024

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Job Summary:

Walt Disney Studios is seeking an Executive Assistant to provide administrative support to Senior Vice President, Music Business Affairs/Legal Counsel in day-to-day activities with regards to the negotiation and documentation of domestic and international film music talent contracts and studio-wide administrative music rights including, but not limited to, processing and creation of contracts and correspondence, contract review, summarizing and tracking contractual rights and approvals, data base entry and organizing, scanning and filing of all paperwork and digital correspondence. Position may also support additional personnel on the team as needed.

Position will be full time position with a current hybrid schedule of no less than four days per week in-office and one day per week remote. A successful candidate will be equally effective in office environment or remote.

Responsibilities:

Preparation of documents including editing, redlining, filing and distribution of talent deals and assorted other agreements supporting the creation of motion pictures, streaming productions and other miscellaneous projects
Handle correspondence; oversee DocuSign processing of agreements for signature, obtain required tax forms and employment eligibility forms for talent
Schedule and maintain Senior VP’s calendar
Prepare expense reports
Maintain organized, up-to-date legal files, both digital and paper
Respond to emails
Photocopying, scanning, general office duties
Ability to trouble-shoot computer software problems and interface with the computer help desk
Assist with preparation of simple summaries of contracts and rights and use of music assets.
Assist with special projects (including tracking rights, payments and intellectual property uses) as needed

Basic Qualifications:

2+ years administrative legal experience in the motion picture, TV industry, with emphasis on music legal preferred
PC knowledge – Microsoft Word/Outlook/Adobe (current versions), Excel a plus
Strong attention to detail and follow-through skills
Strong organizational and filing skills
Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
Ability to effectively and professionally interface with high level executives, clients, business associates and employees
Ability to work effectively in a team environment
Ability to handle confidential and sensitive information
Ability to exercise good judgment and use discretion
Ability to work with limited supervision,
A self-starter with ability to anticipate issues and proactively problem solve
Proven experience in multi-tasking and working with multiple people and priorities
Ability to manage time wisely and prioritize effectively in a fast-paced environment
Enthusiastic attitude and sense of curiosity balanced with patience and strong work ethic

Preferred Qualifications:

SAP and NetDocs experience desired

Preferred Education:

Bachelor’s degree or equivalent work experience

The hiring range for this position in Burbank, CA is $58,700 to $78,600 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Studios:

For over 95 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, music, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Marvel Studios, Lucasfilm, 20th Century Studios, and Searchlight Pictures. It is also home to Disney Theatrical Productions, producer of world-class stage shows.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures, which is part of a business we call The Walt Disney Studios.

Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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