Coordinator, Legal Ops

Job ID 10105013 Location Burbank, California, United States Business The Walt Disney Company (Corporate) Date posted Nov. 14, 2024

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Job Summary:

About the Role & Team

The Legal Operations Department is a strategic partner to the Disney Legal and Global Affairs organization, and a key role to help things run smoothly within Legal Operations is the Coordinator. This role will coordinate and facilitate events, logistics and serve as a critical triage point to getting people to the resource they need.

What You Will Do

Records

Serves as the contact point for visiting vendors and legal team members, coordinating schedules and ensuring logistics during visits.
Maintains the ordering process for box retrievals and returns to ensure timely and accurate handling of physical documents.
Shifts and organizes boxes on shelves, and transports between rooms to maintain workflow and accessibility.
Tracks and manages box inventory by maintaining accurate data in spreadsheets and database to ensure proper documentation and easy retrieval.
Coordinates with legal and research teams to provide timely updates on order status and box locations.
Assists with the intake process for offsite storage and scanning of boxes.
Prepares weekly scanning projects ensuring all boxes are labeled, recorded, and ready for digitization.
Conducts quality assurance checks for accuracy and completeness of scanned documents.
Maintains box schedule for disposition or offsite storage in compliance with retention policies.

Updating the LGA Insider

Make simple updates to content on the Insider as a communication vehicle.

Events

Arrange all logistics and details to ensure various legal events and activities are seamless and properly coordinated with the Company’s relevant departments, including hosting Zoom/Teams sessions.
Ensure smooth running facilities support (ordering supplies, escalating issues, providing forms for visitors, parking passes).
Provide Departmental event management and communications support.
Provide general administrative support to the Legal Administrative Department as needed.

Required Qualifications & Skills

Extensive experience using Microsoft Office suite, specifically Outlook, Word, PowerPoint, Excel, as well as Microsoft Access, Project, and SharePoint.
Facility with web-publishing tools, communications platforms, basic project management principles preferred.
Must be service focused and dedicated to making the overall project team successful.
Excellent verbal and written communication.
Strong analytical and problem-solving abilities with an instinct for efficiency.
Ability to work independently and manage multiple task assignments.
Strong problem solving and troubleshooting skills with the ability to exercise mature judgment.
Proactive by nature and aggressive willingness to follow through.
Ability to lift boxes up to 25lb.

Preferred Qualifications

1-3 years’ related experience preferred

Education

Bachelor's degree and/or equivalent work experience

#CORP_MEDIA

#LegalAffairs

#twdcmedia

The hiring range for this position in Burbank, CA is $58,700.00 to $78,600.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Company (Corporate):

At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with TWDC Enterprises 18 Corp., which is part of a business we call The Walt Disney Company (Corporate).

TWDC Enterprises 18 Corp. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

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Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.