Executive Assistant

Job ID 10103130 Location Burbank, California, United States Business The Walt Disney Company (Corporate) Date posted Nov. 13, 2024

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Job Summary:

About the Role & Team

Are you known for your high-level professionalism, discretion, and protection of confidential information? And are you a friendly and reliable collaborator on your team, one who can draft polished correspondence and advise on tech questions? If yes, then the Executive Secretary, Learning & Talent Solutions position at The Walt Disney Company might be right for you!

You would be an integral part of the organization that is responsible for the development of Career Development and Talent Management philosophies, processes, and tools, leading the work from concept stage through implementation and measurement. This is the team that focuses on reinvention, continuous improvement, and creating new ways to enable employees to have the career they want. The successful candidate will effectively lead the overall functional and organizational needs of the team in a fast-paced environment. In addition, the candidate will demonstrate strong technological savvy, outstanding grammar and spelling, and exceptional organization and attention to detail.

This position supports the VP, Talent Management, VP, Career Development and Director, Talent Strategy.

What You Will Do

Provide day-to-day administrative support to two VPs and a Director
Act as the lead office support for the Burbank LTS office, including general office management like snack and supply orders, catering, room bookings, etc.
Interact with a wide variety of internal and external partners on behalf of leadership and the team
Handle travel arrangements and trip oversight for VPs, Director and team members
Thoughtfully manage complex calendars over multiple time zones
Provide administrative and office support as required, such as answering phone lines, arranging office access, performing data entry, composing correspondence, and ordering supplies
Plan and coordinate corporate events from conception to execution
Partner effectively with peers to ensure effective distribution of work and office coverage
Learn about the key priorities of the Talent Solutions function in order to anticipate and plan for required work
Build PowerPoint presentations for executive audiences
Build Microsoft Word documents for high level audiences, translating leaders’ notes and direction into polished final product
Manage payment and tracking for consultant contracts, provide leaders ongoing status updates
Lead assigned parts or all of semi-complex projects in support of Talent Solutions
Pull reports and maintain databases as needed
Gather, coordinate, categorize, interpret and conceptualize information and data

Required Qualifications & Skills

Minimum of 6 years’ experience supporting leaders within corporate environments or equivalent skills/experience
Outstanding technological acumen, with a focus on continuous skills growth
Demonstrated ability to handle highly confidential and sensitive information
Highly detail oriented and organized, with strong proofreading skills, especially under time constraints
Advanced proficiency in Microsoft Outlook, PowerPoint and Word, with a strong working knowledge of Adobe and Excel
Highly meticulous, organized, approachable, and friendly
Willingness and ability to proactively improve existing processes
Ability to lead multiple projects, tasks, and deadlines while remaining composed and calm
Committed to develop trusting and supportive working relationships with team and peers
Accurate typing speed of 50 WPM
Availability to work overtime without prior notice

Preferred Qualifications

Experience in an HR environment

Disability accommodation for employment applications

The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

The Walt Disney Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

The hiring range for this position in Burbank, CA is $64,300.00 to $86,200.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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About The Walt Disney Company (Corporate):

At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney HR Strategies & Services, LLC, which is part of a business we call The Walt Disney Company (Corporate).

Disney HR Strategies & Services, LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

DISABILITY ACCOMMODATION FOR EMPLOYMENT APPLICATIONS

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Hiring Process

Where Does Your Story Begin?

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Explore this Location Burbank, CA

Billed as the "Media Capital of the World," Burbank boasts more than 1,000 media and entertainment companies, including the main headquarters for The Walt Disney Company.